What Is an Integration and How You Can Automate Your Business Operations With It

Integration as an important principle of business automation

The automation of business processes has always been a hot topic in business management. Manual processing takes a lot of resources and is known to be very costly. It delays business systems thus making them inefficient and hard to handle. A human error is another issue that became almost an integral part of any employee-driven operation. Fortunately, business process automation can successfully deal with the above-mentioned problems. By digitizing processes and automating routine and mechanical activities, operating costs can potentially be reduced by up to 90%. Not only do BPA solutions save a sufficiently great amount of time and lowers expenses, they free employees from menial work thus letting them concentrate on their real duties. Working hours are becoming more creative for them.

The benefits automation brings

The most visible benefit is an increase in productivity. If business workflows and processes are automated, the time needed to complete standard tasks is reducing greatly. A company's workforce that is no longer necessary to implement these already automated tasks can be reallocated more efficiently. Employees’ time, previously spent on doing routine chores, can now be spent on more creative tasks that are supposed to generate more revenue and make the company more innovative. Paperwork is not a burden any longer since BPA is capable of reducing it drastically. Customer service will also improve because people engaged in corresponding activities are now reacting faster, searching for solutions quicker, and are more focused. Customer satisfaction matters, it is a key to success, and customers receiving more accuracy and consistency while interacting with your company will be happier, which in turn triggers an increase in sales.

Additionally, a business can benefit from the reduced risk of human error in every part of the business structure. The actions that have been automated are now being taken identically every time and it leaves no room for errors. The business can now avoid the consequences of operational errors thus eliminating reputational and material costs required to fix these situations up. Reduced expenses and time, customer satisfaction, in a long run, is a path to better operational efficiency.

When tasks are manually assigned and all communication happens via phone and emails, important info or details may be lost thus causing misunderstanding of directives and instructions. Business process automation will inevitably enhance transparency in the enterprise’s communication. Automated communication is more streamlined, it provides all the staff involved in certain projects with a visual and well-organized space where an informational exchange is easy for everyone and the whole progress is tracked. Information is kept up-to-date permanently and automatically, and only those who are involved have access meaning incompetent personnel cannot interfere in important things. Increased in such a way communication lets business become more collaborative. Relationships between coworkers as well as customers are turning for the better because people no longer need to bother with boring administrative tasks; they make fewer mistakes thus avoiding unnecessary delays and potential conflicts. It also provides the person in charge with a tool allowing him to manage staff more effectively and address any issues as soon as they appear.

Why proper integration is important

Integration is an important principle of business automation. When all the existing functions are streamlined and combined into one system, all these elements are enabled to work together with significantly increased productivity. BPA solutions allow integrating all of the existing business processes and automatically execute key tasks throughout the whole organization. The purpose of BPA is to keep organizational infrastructure organized and intact, which allows every process to be transparent. Business functions are no longer fit into black boxes but are consolidated to make workflow simple and clear.

Any interaction that happens between business partners requires a number of different processes involving many business functions. For instance, the processing of orders, inventory tracking, shipping goods, invoice issuing, order placement, payments, and even education and training. Each one might be implemented or supported by one or a few business systems. Engaging with external entities like customers or agents creates new opportunities for business so integrating this interaction into the business process is another significantly important aspect. The smooth business’ functioning demands that all these processes should work without disruptions, synchronously. Data generated by one process may be necessary for another in a completely different, separated system. Integration between the existing systems allows the process to share the data automatically, without human interaction that has always been prone to errors. In other words, the BPA system must have hooks into databases or other core software or systems like Active Directory that were deployed in the organization.

Below are a number of processes, automation of which you can benefit from:

The list is far from being complete, but it already shows the importance of a proper approach to the implementation of automation solutions and their challenging nature. Business process automation may be implemented in hundreds of ways but it always brings positive results and provides a better future for a company.